Host Family Training – District and Club Information Session

 Background

  • Rotary about 33,000 clubs, 531 districts in 171 countries
  • 8000 youth exchange students worldwide each year.
  • Our district 5100 has one of larger programs – 80 students inbound and outbound.
  • Describe YE committee structure – Chairman, Country Officers, Inbound/Outbound Coordinators, STEP
  • Describe club structure – President, YE Chair, Counselor
  • What is inbound/outbound/rebound student

Inbound Student Schedules 2023-24

  • All inbound student district events are mandatory and funded by the hosting club except the optional bus tour.
  • First inbound event is Inbound Orientation at Rockaway September 14-17
  • OPTIONAL California/Oregon bus trip October 15-23
  • January new Outbound Orientation – Country fair – your student may be asked to participate to represent their country  January 6, 2024
  • Eastern Oregon Excursion La Grande, February 1 – 4, both inbound and outbound
  • District Conference in Salem, April 24-27, both inbound and outbound
  • Final inbound retreat  in June location TBD (no overnight)
  • Students should attend as many weekly Rotary meetings as their school schedules allow.
  • Schedule priority is District/Family/Club/School (friends not listed!)
  • Clubs should provide transportation to scheduled district events.
  • Special events (not required) – country fair, starlight parade, and country dinners.

District YE Rules

  • All inbound students and their parents have signed a document that they understand the rules and will follow them.
  • Discuss 6 D’s: Drugs/Driving/Dating/Drinking/Disfigurement/Disrespect
  • No Smoking
  • Must change HF when scheduled. HF needs to “let go”.
  • 90 – day communication rule (just mention it and its importance – communication module will fully discuss with host families).
  • Speak English
  • Independent travel (don’t go into a lot of detail – just what it is and what isn’t independent travel and that a considerable amount of paperwork is required for exceptions.) This is covered in detail in the host family and student binders.

Natural family visitations

  • Parental visitations are discouraged as can be very disruptive to exchange. Check with student on how they feel about it.
  • District 5100 must give permission for parental visitations – by Chairman and Country Officer.
  • Only approved during the latter part of the exchange and never during school holidays.

YPP

  • As part of receiving your host family background checks, you have read the district YPP documentation or received YPP training
  • All host families, counselors, district committee members and club members involved with YE have received these background checks and training.
  • Monthly, the club YE chair or another member will contact host families and are required to submit a written report.
  • Counselors are required to personally contact inbound students each month (often at club meetings) and submit a written report
  • Discuss “gray areas” such as slumber parties, etc. at the homes of non-host families.